Resources
Photo Protocol
A photo protocol showing what to capture on industrial floor sites before quoting, during prep and at final handover.
How the Photo Protocol helps on site each week
Photo Protocol shows what to record at each stage of an industrial flooring job. It covers images needed before quoting, during preparation and at final handover so site conditions are clearly documented.
Photographs need to start with the area, date and site condition before any pricing or preparation starts. A good first set shows the slab finish, traffic routes, drainage points and any contamination from oil, dust or wash-down water. On South African sites, include power constraints, shift activity and weather exposure where doors stay open through the day.
Capture the untouched surface before pallets, bins or machines are shifted. Use one wide image from each corner, then move in on joints, cracking, old patch repairs and edge damage at thresholds. That first record helps when teams compare the slab before work, during prep and at handover.
Images needed before quoting
The protocol should leave you with a clear visual trail for the exact work area, not a mixed folder of random phone shots. Include orientation views, defect detail, moisture-prone spots and anything that may affect prep or coating adhesion. When the file names match the site zones, it becomes far easier to track what changed and what stayed the same.
Use the Photo Protocol with the matching job records before scope expands or extra repair work is discussed. Check that dates, area names and defect photos are complete before anything is sent through the contact form. Add one current image of the slab so the first review starts from the actual site condition.
- Wide views of each work zone
- Close-ups of cracks, joints and patches
- Related: Systems, Plant plays, and Floor notes
- Date-stamped images at final handover
Site conditions worth recording
Document the things that often get missed on busy industrial sites. Photograph dock entrances, wash bays, cold room thresholds, expansion joints and areas where forklift turning has broken down the surface. If an older repair has failed, take a close shot and a wider view so its position is obvious in the work area.
Coastal humidity around Durban and Cape Town can affect drying, surface salts and early morning condensation, so those conditions should appear in the record. Inland dust on Gauteng sites can hide fine cracking until prep begins, while open production areas may show fresh tyre marks, spills or impact damage between visits. Images taken under working site light are usually more useful than polished office-style photos.
Operated by Astros Marketing (Pty) Ltd from 2 Makro Place, Sunnyrock 1401.
Handover shots that matter
Follow the photo protocol with wide shots, close-ups of joints and defects, the work dates, and a note on any previous floor fix that has failed. Use a subject line that names the site and makes the file trail easy to follow.
| Path | photo-protocol |
|---|---|
| Hub | resources |
| Mailbox | Contact form |
Final photographs should show the completed area from the same angles used at the start. Include terminations, drain edges, repaired defects and any line markings or restricted sections that form part of the finished work. Keep the handover set with the project record so maintenance teams can refer back to one consistent image trail.